Description

POSITION SUMMARY
Under direction; performs work of considerable difficulty in the formulation, development, implementation and supervision of services, programs and related activities within the Intake and Referral Division; assists the appropriate division Administrator; performs related work as required

DISTINGUISHING FEATURES OF THE CLASS
An employee in this class spends a considerable amount of time supervising and managing staff, and contractors for single and multifamily projects, including project management, budget oversight and quality control.  Work involves management and control of projects to ensure adherence to applicable program/project guidelines.  Direction is received from the appropriate Administrator. 

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

Reviews environmental studies and makes program recommendations for Single Family Rehabilitation
Plans and coordinates annual grant program priorities 
Reviews and approves field surveys, site visits and inspections for multifamily projects and other program projects
Recommends hires and promotions, directs and evaluates employment decisions for all assigned positions
Works with other departments to procure contractors, write grant reports, and monitor grant cost allocations
Oversees work of assigned contractors
Responds to complaints and concerns from the public
Coordinates grant writing activities and facilitates departmental personnel participation in the process
Develops and prepares grant applications
Promotes understanding and utilization of programs by performing various public relations activities through the media, working relationships with other agencies and municipalities, and funding sources
Develops and evaluates tracking tools to assist in monitoring the effectiveness and efficiency of various programs
Provides and coordinates in-service training programs for staff and contractors
Ensures staff compliance with division policies, procedures, and applicable regulations
Assists staff with decision-making process and assures quality control on site and in office
Represents the Community Services Department at meetings, presentations, and workshops
Maintains statistics of clients served and prepares reports
Assists the appropriate Administrator with large projects, annual grant development, and coordination of daily activities
Maintains regular attendance and punctuality

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
Depending on assignment may maintain required emergency management training, licensure and/or certifications.
Performs related duties as required or assigned within job classification.

SUPERVISORY RESPONSIBILITIES
Exercises supervision of personnel in related area of responsibility.

Requirements

QUALIFICATIONS 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

Knowledge of:

Current office practices, procedures, and equipment
County ordinances and construction regulations
Project and construction management practices
Construction materials and approved standards
County policies and procedures 
Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes
Management and leadership principles
Regulations pertaining to federal, state, and local grant programs
Skill in:
Planning, scheduling, training, and supervising the work of others
Coordinating and managing projects through completion and within established timeframes
Interpreting and applying complex standards and guidelines
Using computer hardware and software including word processing, spreadsheets, databases, email, etc.
Applying an acquired knowledge of procedures, rules, regulations, and services applicable to the assigned office
Planning, scheduling, and supervising the work of others
Ability to:
Plan, organize, manage, and evaluate the work of the unit to ensure efficient, timely and cost-effective services
Prioritize and assign work
Work collaboratively with other County departments 
Effectively supervise staff
Manage projects and multiple priorities simultaneously
Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
Plan, analyze, and evaluate programs and services, operational needs and fiscal constraints
Establish and maintain effective working relationships with department and division staff, other departments, and vendors
Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
Ensure compliance with applicable federal, state, and local laws, rules, and regulations and statutory requirements
Convey excellent oral and written communication
Work effectively under stress
Maintain confidentiality 
Provide leadership to effectively resolve issues

EDUCATION and/or EXPERIENCE
Completion of a Bachelor’s degree in Construction Management, Public Administration, or closely related field and three (3) years’ experience in overseeing a grant program, project or construction management, including one (1) year of supervisory experience, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. 

CERTIFICATES, LICENSES, REGISTRATIONS 
Must possess and maintain in good standing a valid Illinois driver’s license.  

 
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Medium Work: Exerting up to 30 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  Use of arm and /or leg controls requires exertion of forces greater than for light work.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.